Pilot project application instructions


Submit a concept letter using the online form then an application packet using InfoReady. See important deadlines and details below.

Important deadlines

November 8: Concept letter deadline for applicants who would like to receive assistance with proposal preparation

November 15: Concept letter deadline for applicants who do not require assistance

December 3: Full application deadline in InfoReady

How to apply

  1. Use InfoReady to submit your application packet
  2. Select the EHSC Pilot Projects Program competition in the InfoReady system
  3. Enter the information requested in the available fields in InfoReady
  4. Upload the following documents:
    • Specific Aims
    • Research Plan
    • Biosketches
    • Budget

Formatting requirements

  • Use 11 point Arial font
  • Submit biosketches for the principal investigator and any co-investigators using the current National Institutes of Health (NIH) biosketch form and instructions. Submit all biosketches as a single PDF.
  • Put the Specific Aims and Research Plan on separate pages. The Research Plan is three pages; an additional half page is allowed for resubmissions. References, Human Subjects and Vertebrate Animals sections are not counted in the three-page limit. Combine and upload the Specific Aims and Research Plan as a single PDF.
  • Prepare budgets using the budget template provided only

Human subjects

For any project involving human subjects, please refer to the NIH instructions attached as an appendix to this Request for Application and follow the format outlined in Section 3 (Protection and Monitoring Plans). If you have any questions, please contact EHSC Program Manager Melissa Rose (mbrose@ucdavis.edu).

Vertebrate animals

Applicants must address the following criteria when using live vertebrate animals:

Description of Procedures (Vertebrate Animals Section). Provide a concise description of the proposed procedures to be used that involve live vertebrate animals. Identify the species, strains, ages, sex and total number of animals by species to be used. If dogs or cats are proposed, provide the source of the animals.

Justifications (Vertebrate Animals Section). Provide justification that the species are appropriate for the proposed research. Explain why the research goals cannot be accomplished using an alternative model (e.g., computational, human, invertebrate, in vitro).

Minimization of Pain and Distress (Vertebrate Animals Section). Describe the interventions to minimize discomfort, distress, pain and injury. These include analgesia, anesthesia, sedation, palliative care and humane endpoints.

Method of Euthanasia. Provide a justification for methods of euthanasia that are not consistent with the American Veterinary Medical Association Guidelines for the Euthanasia of Animals.