Application instructions

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The Pilot Projects Program has a two-stage application process.  First, a brief concept letter, using the Concept Letter Form, is submitted.  Applicants will be notified whether their Concept Letter is approved within two weeks of the Concept Letter deadline.  Only applicants for whom Concept Letters are approved may move forward to the full application.

Important Dates and Deadlines

  • Concept Letter: September 18, 2017 (must be submitted by midnight PST)
  • Full Proposal: October 20, 2017 (must be submitted via Research Funding System by 5PM PST)
  • Project Period: April 1, 2018 – March 31, 2019

To ensure a responsive proposal, applicants should carefully review the current Request for Pilot Project Proposals, including:

  • Eligibility requirements
  • Priority areas
  • Descriptions of the four types of proposals requested
  • Community Stakeholder Advisory Committee (CSTAC) priorities

Scientific Requirements

Applications are expected to address a compelling research problem in Environmental Health Sciences (EHS), be responsive to one or more priority areas (described in full in the RFA), and to propose a finite research project to be completed in the time allotted.  Projects must demonstrate a high likelihood of leading to successful extramural funding, preferably from NIEHS (

Other Requirements

Community outreach and engagement is a significant goal of the EHS center. To be responsive, all proposals, including basic research proposals, must include a plan for community outreach and engagement. Applicants are encouraged to seek consultation from the Center’s Community Engagement Core in the development of their community engagement plans. Please contact CEC Program Manager, Dr. Karen Andrade ( for more information and to schedule an appointment.


Applicants who are invited to submit a full proposal must submit a detailed budget and budget justification on the form provided. A minimum of 1% of the PIs salary must be included in the budget. Outside contracts will be allowable for services, but not for personnel. Conference travel and publication costs are not allowable.

Protection of human subjects and vertebrate animals

Applications must comply with UC Davis and NIH policies and procedures related to research involving the use of human subjects and vertebrate animals. Funds are contingent upon an approved IRB or IACUC protocol when applicable. Full proposals must describe the use of human subjects or vertebrate animals following NIH application guidelines. For guidance on writing your human subjects or vertebrate animal section, please refer to and

Submission instructions

A completed Concept Letter form should be submitted using the online form and an NIH biosketch for the PI and any co-investigators should be combined in a single PDF and submitted via email to the Program Administrator ( by midnight September 18, 2017. Investigators who are invited to submit a full proposal, will submit the application packet via the Research Funding System. Log in with Kerberos ID and password at

Application Review

Concept Letters will be reviewed and decisions communicated to applicants within two weeks following the Concept Letter deadline. All submitted Concept Letters and full applications will be internally triaged for responsiveness to the Request for Pilot Project Applications and compliance with the above requirements and formats.  Reviews of the full application will use NIH review scoring criteria and scores with additional criteria for responsiveness to the priority areas, likelihood of leading to successful extramural funding and community outreach and engagement in addition to scientific quality.  Final funding decisions will be made by the Center’s Funding Council.